Missouri public libraries are subject to six (6) certification and reporting requirements.  The required set, certification of State Aidfor public librariesand public library Board of Trustees forms, is due June 30th of the current calendar year.  These forms are generally available online by mid-May at http://www.sos.mo.gov/library/development; click on the “Public Library Certifications” link in the left side menu.

Note the following certification and report forms listed by due date:

PAST DUE as of April 11, 2008

1. Technology Plan Update
Many libraries have already submitted Technology Plan Update and Certification of
Compliance forms earlier this year.  Any outstanding forms should be submitted immediately to ensure continued eligibility for E-rate discounts and Internet access through the REAL program. Indicate on your form if you are submitting a new plan or an update. If your library submitted a new plan in 2005 or earlier, a new plan must be filed in 2008. If you last filed a new plan in 2006 or 2007, use the form to update your existing plan by indicating if significant changes have taken place and what they were.

2. Certification of Compliance
The public library certification of compliance with the Children’s Internet Protection Act (CIPA) and RSMo 182.255 and 182.287 is also due. Indicate on the form what filter service is used by your library. Those libraries choosing not to filter may still comply with Missouri statutes IF they have an approved policy for protecting minors from pornographic materials.

Due by the end of June 30, 2008

3.  State Aid Application form and  4.  Board of Trustees list
Although the state aid application forms are available online, they must be printed off, completed with the required official and notarized signatures and submitted by mail. A list of each public library’s board members must also be provided in addition to the state aid application form/s.  The State Aid application and of Board of Trustees list must be submitted on or before June 30, 2008.

Other upcoming report forms with anticipated due date indicated: 

5.  Summer Reading Program Evaluation, early September 2008
Your evaluation of the 2008 children’s program Catch the Reading Bug @ Your Library and the teen program, Metamorphosis @ Your Library, will be helpful to us in planning the Summer Reading Program for 2009.  When your library’s summer reading activities have concluded, please complete the form and submit it either online, by fax 573-751-3612) or by U.S. mail to the Missouri State Library, P.O. Box 387, Jefferson City, MO 65102.

6.  Annual Statistical Data Survey, early fall 2008
Bibliostat software program will continue to be used for this annual collection of data as it expedites gathering the data as well as the timely provision of statistical information back to you.  All public libraries, except those without Internet access or open fewer than 30 hours per week, must submit their data online. Exception libraries are permitted to submit statistical reports by mail. The availability of the online form will be announced in Show Me Express, our weekly electronic newsletter. Online forms will be posted at http://www.sos.mo.gov/library/development.

If you have questions, need assistance printing off or completing the form, or require paper forms, contact Maria Hines, Administration & Management Consultant, toll-free in Missouri at 1-800-325-0131, ext. 8.